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Recommended for project-oriented organizations, this particular breed of web sites have built-in e-Collaboration features allowing teams to easily share, approve and receive documents directly through the corporate web site.
Designed through Microsoft technology, a Team Web Site will provide your organization with a secure extranet easily manageable through a common web browser anytime and from anywhere in the world. Both site managers and allowed external contributors need no specific computer knowledge and just any internet-connected computer to operate.
Site managers will decide which external contributors will be allowed seeing, downloading, uploading, commenting, revising, approving any project-related document with highly customizable user rights. Once granted their username and password, those contributors will need to login through the Team web site home page and soon after they will be able to give their contribution according to the privileges they have been granted.
If your organization plans to make extensive use of e-Collaboration to connect remotely members of the same project teams, having a Team Web Site is the most cost-effective solution for your needs.
The e-Collaboration functionality comes at no extra cost: this means that your organization may use e-Collaboration to manage just all of its undergoing project at no extra charge. The efficiency of e-Collaboration to connect remotely located project contributors and organizations is nowadays widely proven and well understood by both business partners and clients.
For a wider overview of e-Collaboration and the remarkable advantages it can provide to your organization, we invite you to read our Project Online section.
Information is widely regarded as the most crucial of your assets for the project success. Never before as today in the information age the capture and dissemination of information have been so important, affordable and fast thanks to the Internet.
Don't let your organization miss this opportunity!
Let us show visually what you can do with a Team Web site:
Home Page In this sample image the home page of a Team Corporate Web Site is represented. You will choose the asthetics features you want on it. Something peculiar of a Team Web Site is the Command Bar shown just below the logo. This bar is just everything users and administrators need to participate, contribute and manage this e-Collaboration enabled web site. The Quick Launch menu on the left side of the page takes users to often accessed areas, such as Shared documents, Discussion Boards, Contact lists and To-do-Tasks: all of these features can be project-specific, that's to say every project may have all these features enabled. The Search box allows easy search by keywords of any document stored into the website, saving time to users who already know what to look for. The central area is devoted to important Announcements and Events deserving the right visibility.
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e-Collaboration All the e-Collaboration features are accessible through the Command bar at the top of the screenshot below. Lists can be created for any project. This is an important workflow tool for project managers and team members alike. Relevant project-related information should be posted here, as Announcements, Events, To-do-Tasks, Contact list and possible useful Links. An example of a project List is shown below.
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Creating pages, Uploading/Downloading files Perhaps the main strength of this web sites is the ease of use. There is no need of web-design specific knowledge to create new pages containing attached documents, contact list, discussion boards, task list etc. Everything can be done with a simple click on the Create link of the Command Bar, which will lead the user to the page shown below.
For example, if the user needs to create a new directory containing a set of files, he/she can click on "Document library" and a new page will be created with the option to type title, text, using a template or not and creating a shortcut to this library in the home page under the Quick launch menu.
In order to upload files, he/she will need to click on "Documents" on the Command bar, and a new screen will appear as the one shown below:
The whole list of Project libraries (most likely several per each project) containing shared documents will appear. In this sample screenshot only one is found, named Shared documents. After clicking on it, the user will see the screenshot reported below, where a set of options is found, including uploading files, creating a document through a template, filter documents (handy tool when a long list of documents is found) and subscribe to notification by email when additions to this folder occur.
Uploading any file could not be easier. By clicking on "Upload Document" you will be taken to this view, where you can upload any file from your hard drive.
Isn't it simple as we promised ??
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Importing/Exporting contact lists The Team Web Sites we propose you are designed through a specialized Microsoft product, named Sharepoint Team Services. One of the main advantages of this product is the tight integration with the Microsoft Office suite. Among other things you can do, we want to emphasize the possibility to share on the web site Microsoft Outlook contact lists that you might already have prepared, and, conversely, you can also import into your Outlook contact lists that have been built and updated from time to time directly on the Team web site. From the screenshot below you can decide to manually type a new contact clicking on New Item, to import contacts from your Outlook contact list by clicking on Import Contacts or to transfer what is found on this web list on your Outlook by clicking Export.
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Many other collaboration features are available and showing them all here would be just impossible. We hope to have given you a good idea of how simple can be implementing effective project management through e-Collaboration, at no additional cost to your organization and with considerable savings from various sources once you'll have your Team Web Site up and running. If you require more information, please don't hesitate to contact us.
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